Ten steps to a more efficient business

E-mail us

Your login

Use the link below to access your online portal.


GRENKE partner portal

GRENKE customer portal

We're here for you.

Would you like to know more about our services? 

Call us on: +44 (0) 1483 4017 00

Learn to run a more efficient business

Maximising efficiency is one of the most important aspects of running a successful business, but in many cases company leaders can be unsure of the most important areas and processes on which to focus.

As such, here we offer a few simple tips to help business leaders excel when it comes to the basics of business streamlining, looking at areas as varied as improved technology in the workplace to the need to do away with unnecessary meetings.

1. Small changes can have the biggest impact

Taking on large-scale changes could be thought of as a great way to achieve results, but in reality this can often be a poor decision - given the considerable upheaval big changes can invoke.

As a result, it is often the little things that can be of the biggest benefit when firms are looking to be more efficient, so it pays for leaders to address any minor changes first that can be implemented with the minimum of fuss before taking on larger projects that are likely to cause disruption.

2. Invest in faster internet

One of the biggest developments to have taken place across the country in recent years has been the rollout of new superfast broadband infrastructure and the commitment to ensure as much of the nation as possible will be able to access superfast services in the years ahead.

For this reason, companies should be making best use of any upgrades that may have taken place in their area to date. Faster broadband speeds mean staff members can transfer larger files more swiftly, are more able to stay in touch via services like Skype or Google Hangouts and can carry out any online activities more efficiently.

3. Improve office tech

Investing in the latest IT and office equipment can help to make the lives of staff that much easier.  Ageing phone networks, slow computers and lagging internal networks can be the bane of employees.

It therefore pays to invest in systems that will help individuals carry out their jobs more easily or run the risk of IT issues causing even simple tasks to take longer than they should.

4. Encourage flexibility

A flexible approach to carrying out daily routines and helping staff to embrace flexible and out-of-office working practices could go a long way to helping boost company efficiency.

By giving people more autonomy to work in the way that is most suitable for them, companies can reap the rewards of improved employee loyalty and stronger bottom lines, as individuals get more done.

5. Employee satisfaction is essential

Happy workers are productive workers and therefore focusing on ensuring staff satisfaction levels are high is something that could be of great benefit to businesses of all sizes.

Individuals who are placed under excessive pressure and who do not feel their efforts are being appreciated are more likely to either burn out or simply leave a company and move on, so it always pays to keep staff happy if businesses want to keep hold of their best and brightest.

6. Reduce business overheads

Areas like reducing waste, downsizing offices or selling off unnecessary stock or other assets could go a long way to boosting financial efficiency for firms - just remember that planning for the future and focusing investment on long-term goals will almost always be preferably to a quick fix.

7. Keep records up to date

Effective data management really can deliver an efficiency boost for businesses of all sizes, as having to waste time searching for essential files due to poor storage and recovery systems is something every business should look to avoid.

Ensure all files are regularly audited and the storage of documents that are no longer of critical importance is carried out regularly.

8. Standardise documents

Standardising documents and systems used by staff across a business will ensure a number of improved efficiencies. It means different departments will be able to understand and handle each other's data more easily, while also reducing the amount of time and resources needed to rejig and translate files during collaborative projects.

Furthermore, operating things like standardised emails can help to deliver a coherent brand message when talking to people outside the company, which can only be a positive thing.

9. Use shorter meetings

Much could said for the benefits of doing away with meetings altogether, as often they can turn into wasted time so easily if participants do not stay on topic. However, the meeting is something that is unlikely to be consigned to the business scrapheap anytime soon, but there are ways to make these occasions far more efficient.

Remember to draw up an itinerary before every meeting and ensure all those taking part know what will be discussed and what their role is. By doing so, meetings can run more smoothly and take up less time.

10. Learn to say 'no'

Finally, in the fast paced world of business in which we find ourselves today, many companies could be forgiven for taking on too much and trying to do too many things at once.

It is therefore essential for those in a position of authority to lead by example and to prioritise. By drawing up a list of the most pressing concerns and then focusing solely on the top third, company leaders could see considerable improvements in these areas at a faster rate than they had expected.